Lakewood, OH

Job Description

• Coordinate all office functions related to the day to day operations of the parish office.
• Supports pastor’s correspondence and other administrative needs.
• Makes arrangements and maintains record for Sacraments of Baptism, First Communion, Confirmation, Weddings, and Funerals. Generates documentation/certificates when needed.
• Greets visitors to the parish office, promotes positive relationships with parishioners, listens and compassionately responds to requests, resolves questions/issues when possible, or refers to appropriate parish resource.
• Maintains accurate, current information on parish systems/databases, including new parishioner registrations, parishioner address and contact information changes, parishioner moves/transfers, sacramental documentation, participation ministries, skills, interests, and special needs.
• Maintaining the Parish Mass Calendar
• Generates reports from databases including Annual Report to the Diocese and Parish Directory.
• Assisting staff with new software
• Posting of the parish bulletin to the web site and the parish App
• Communicating with the Parish Web master in an effort to keep the web site fresh and up to date
• Types and processes parish documents including letters from the pastor and staff, parish bulletin, ministry/event flyers, invitations, reminders and group mailings and emailing.
• Maintains records/lists for parish events, including annual Eucharistic Devotions Dinner, Memorial Mass and any holiday parties.
• Maintains parish records and generates needed documents for parishioner families attending Lakewood Catholic Academy and Parish School of Religion (PSR), including applications, registrations, payment of fees, notification of delinquencies, and certification of parish membership.
• Reconciles and completes data entry for weekly collection.
• Receipt and recording of deposit slips from Sunday and other collections
• Verification of deposits with the bank
• Recording of collection information from envelopes into the parish data base
• Preparation of weekly report to be included in the following Sunday Bulletin
• Receipt all bills and invoices and securing approval from the appropriate staff member
• Preparation for pick up of deposits for the accountant
• Receipt all checks prepared by the accountant and arrange for signing of checks and mailing.
• Works with outside accounting firms to supply appropriate financial and payroll information.
• Answers phones, doors, takes deliveries, processes mail and signs out keys to parish facilities.
• Announcing visitors to the pastor, pastoral associate, DRE or other staff members
• Meeting with new or potentially new parishioners for the purpose of registering them in the parish.
• Deals discretely with sensitive, confidential information concerning staff performance and practice operations.
• Ability to work with sales people in order to make office purchases.
• Other duties as needed or requested
• Displays commitment to the mission and Catholic values of the Parish of St. Luke the Evangelist.

Accounting Responsibility

• Receipt all bills and invoices and securing approval from the appropriate staff member
• Preparation for pick up of deposits for the accountant
• Receipt all checks prepared by the accountant and arrange for signing of checks and mailing.
• Maintaining the Parish Stipend Account
• Check request preparation
• Stipend Check preparation for all priests celebrating mass/confessors
• Receipt and disbursement records
• Cash management- arranging for transfers of cash to the operating account in consultation with the office manager and pastor
• Financial record keeping reporting
• Meeting with the Finance Council as requested

Experience and Knowledge

• 5+ years of Office experience required
• Ability to type 40wpm
• Ability to prioritize, delegate and follow-up; supervisory experience
• Demonstrates strong interpersonal skills and excellent communication skills, as well as, exhibiting strong organizational skills and work ethic.
• Demonstrates a professional demeanor when responding to parishioners, guests and visitors.
• A knowledge and experience of Catholic culture and Catholic Church practice
• Education/Expertise
• High School diploma

Special Skills/Equipment Knowledge

Proficient computer skills, including MS Office products (ie: Word, Excel Power Point, Outlook, Google Calendar, some experience with Web sites and smart phone App

Familiar with operation of standard office equipment, (i.e. printers, copy machine, Fax machine, etc.

About St. Luke the Evangelist

We, the Faith Community of St. Luke the Evangelist, building upon our Catholic tradition, seek to grow together by celebrating the presence of Christ in the Eucharist, the Word, and one another.

Like St. Luke, we strive to dedicate ourselves to Jesus Christ. We are called to lives that reach out to all God’s people through prayer, education, service and hospitality.

Learn More: http://www.stlukelakewood.org/

How to Apply

Resume’s can be sent by December 22, 2014 to

Fr. Tom Dragga 1212 Bunts Road Lakewood, Ohio 44107 or by email to tmd@dioceseofcleveland.org.

http://www.dioceseofcleveland.org/parish-office-manager-st-luke-the-evangelist/